Sales and Projects Administrative Assistant

RESPONSABILITIES

• Review and enter quotations in Microsoft Great Plains;
• Convert quotations into orders upon receipt of purchase orders;
• Prepare delivery slips related to projects and ensure proper follow-up;
• Gather required documents, verify their accuracy, and process invoicing;
• Support project planning activities;
• Ensure rigorous follow-up on purchase requests, receipts, and shipments;
• Open and track projects in Microsoft Dynamics Great Plains;
• File project-related documentation;
• Update tracking tools (requisitions, purchase orders, etc.) to assist Project Managers in managing the progress of ongoing projects;
• Collaborate in the production, review, or translation of administrative documents for the benefit of the project team;
• Prepare stationery orders;
• Perform any other related administrative tasks.

SPECIFIC REQUIREMENTS

• Hold a vocational diploma in secretarial work, accounting, administration, or a related field, along with at least three (3) years of experience in administrative support. Any combination of relevant education and experience will also be considered.

TECHNICAL REQUIREMENTS

• Excellent command of French, both spoken and written;
• Intermediate level of English, spoken and written, sufficient to communicate with clients, suppliers outside Quebec, and Canadian and U.S. subsidiaries (approximately 10–20% of the time);
• Strong knowledge of the Microsoft Office Suite;
• Proficiency in Microsoft Great Plains software (an asset);
• Experience in the technical, industrial, or construction sector (an asset).

SOFT SKILLS

The person holding this position must possess the following qualities :

• Collaboration and Teamwork: Ability to work effectively with colleagues to achieve common goals.
• Autonomy and Initiative: Capacity to work independently and take initiative to improve processes or solve problems.
• Excellent Organization, Priority Management, and Versatility: Strong organizational skills, ability to prioritize tasks, and adapt to different roles or situations.
• Sense of Responsibility and Positive Attitude: Commitment to fulfilling responsibilities and maintaining a constructive attitude daily.
• Communication Skills: Ability to convey information clearly to clients and colleagues to ensure mutual understanding.
• Strong Customer Service Orientation: Dedication to providing quality service, meeting client needs, and ensuring their satisfaction.

SPECIFICS CONDITION

• Work at our Mudwizard division