Purchasing clerk

RESPONSIBILITIES 

• Negotiate the terms and conditions of contracts (prices, discounts, credit, transportation, etc.), and award and recommend contracts to suppliers;
• Source new contacts and suppliers, prepare purchase orders for goods and services and obtain prices from contracts, the supplier’s website or the supplier;
• Track open orders and follow up with suppliers;
• Propose strategies to reduce costs;
• Collaborate with and provide support to internal stakeholders to define and confirm their needs, and develop quotes related to acquisition;
• Search for new suppliers;
• Work in collaboration with management, staff and suppliers to solve problems.
• Suggest improvements to work procedures;
• Develop and maintain constructive labour relations with stakeholders, including suppliers and applicants of goods and services;
• Apply all the guidelines used to establish and standardize the procedure for purchasing goods and services;
• Train, support and guide the purchasing clerk;
• Perform any other related duties related to their department.

SPECIFIC REQUIREMENTS 

Possess a DEP in secretarial studies and/or accounting and/or courses in supply chain management, combined with six (6) months of experience in a similar position.

TECHNICAL REQUIREMENTS 

• Excellent command of both spoken and written French and English (the person will need to communicate with our suppliers outside Quebec and our Canadian and American subsidiaries);
• Good knowledge of inventory management software;
• Proficiency in Office tools (Excel, Word,Outlook, Access).

 SOFT SKILLS 

The incumbent must possess the following qualities:

• Cooperation and teamwork;
• Autonomy, organization, and versatility;
• A sense of responsibility;
• Positive attitude;
• The ability to communicate effectively with suppliers, colleagues, and other departements;
• Ability to manage multiple tasks and priorities simultaneously;
• Ability to spot errors and ensure the accuracy of orders and deliveries.